Description
The National Coptic Charity is seeking two highly motivated and dedicated individuals to join our team as Event Planning Interns. This internship offers a unique opportunity to gain hands-on experience in event coordination, nonprofit operations, vendor management, and strategic communication while contributing to a meaningful cause. We are looking for individuals who are ready to work hard, set high standards, and make a real impact by supporting the planning and execution of our annual banquet and future events.
Key Responsibilities
Venue Research & Coordination: Assist in researching potential venues that meet our organization’s budget, standards, and capacity needs. Request quotes, confirm availability, and gather layout or logistical information.
Vendor & Partner Communication: Communicate with venue representatives, catering teams, AV professionals, decorators, and other vendors to ensure smooth coordination and timely responses.
Event Timeline & Planning Support: Help develop event timelines, run-of-show schedules, planning checklists, and internal workflow documents to keep all preparations on track.
Marketing & Outreach: Support the promotion of the event through advertising efforts, outreach to attendees and donors, and assisting in communication with keynote speakers and other important guests.
Ticketing & Guest Management: Assist with ticket sales, tracking RSVPs, building seating charts, and creating placement cards for guests.
Day-of Event Support: Provide hands-on support with setup and tear-down of the venue. Assist with guest check-in and ushering attendees to their seats to ensure a smooth and welcoming experience.
Administrative Support: Help maintain organized records, spreadsheets, and communication logs. Assist with meeting preparation, follow-up tasks, and general event-related administrative needs.
Post-Event Support: Assist with thank-you notes, post-event communication, evaluation surveys, and documenting lessons learned for future events.
Qualifications
Strong interpersonal and communication skills, with the ability to confidently communicate with vendors, attendees, and team members.
High level of motivation, with the ability to work hard and maintain high standards for success.
A passion for event planning, nonprofit work, and contributing to the mission of the National Coptic Charity.
Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
Previous experience in customer service, events, or hospitality is a plus but not required.
Proficiency in Microsoft Office Suite and/or Google Workspace.
Creativity, attention to detail, and willingness to learn and grow through challenging situations.
Ability to occasionally assist during evenings or weekends for event-related activities.
Learning Opportunities
Real-world experience in event planning, vendor management, nonprofit operations, and day-of event execution.
Work alongside a dedicated team focused on strengthening the Coptic community and coordinating impactful events.
Build valuable skills in communication, logistics, marketing, and project management.
Contribute to a large-scale banquet event and gain hands-on insight that extends beyond the classroom.